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Invoicing & Payments Simplified with PREXA365

We make it easy and simple for you to send rental invoicing and collect payments without any hassle

Professional using equipment rental invoicing software

Automate and Track Every Transaction

Managing invoices shouldn't be a full-time job. PREXA365 helps you create, send, and track invoices with ease. Whether it's one-time rentals or recurring orders, you're in control.

  • Manual or automatic invoicing options

    Choose how you want to generate invoices based on your workflow.

  • Track due, overdue, and completed payments

    Stay on top of your cash flow with real-time payment tracking.

  • Handle split payments, partial returns, and complex orders

    Manage even the most complicated rental scenarios with ease.

Digital automation workflow

Generate Invoices Your Way

PREXA365 adapts to how you work.

Generate manual invoices

Use automated cycle billing for recurring rentals 

Support for multi-asset orders and split billing 

Custom billing cycles and terms for each client 

Professional managing contracts

Everything Under One Contract

No more scattered billing. PREXA365 organizes everything into one place, giving you complete control over your rental contracts and documentation.

Include transport and delivery fees

Add transport, insurance, and delivery fees directly to your contracts for comprehensive billing.

Add taxes and discounts

Easily apply taxes, discounts, and surcharges to your contracts with automatic calculations.

Single rental contract

All your rental details tied to a single, comprehensive rental contract for simplified management.

From Quote to Cash - Faster

Go from inquiry to payment in just a few clicks with our streamlined workflow.

Professional creating quotes
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Create Quotes Instantly

Generate professional quotes for your customers in minutes with our intuitive interface.

  • Convert quotes into rental orders instantly
  • Customize pricing and terms on the fly
Automated invoice generation
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Generate Invoices Automatically

Let PREXA365 handle your invoice creation based on your delivery or return schedule.

  • Generate invoices after delivery or return
  • Reduce manual data entry and errors
Accounting integration
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Sync with Accounting Software

Seamlessly integrate with your existing accounting systems for complete financial visibility.

  • Sync with 3rd party accounting software easily
  • Keep invoice status in sync across platforms

Accept Payments with Zero Hassle

Make it easy for your customers to pay with flexible options that accelerate your cash flow.

Multiple Payment Methods

Give your customers the flexibility they need with various payment options.

  • Accept credit cards, ACH, or payment gateways
  • Secure payment processing with encryption

Automated Reminders

Never chase payments again with our intelligent reminder system.

  • Set up online payments and auto-reminders
  • Customize reminder frequency and messaging

Real-Time Tracking

Stay on top of your cash flow with comprehensive payment monitoring.

  • Monitor payment status in real-time
  • Reduce delays with built-in tracking
Payment dashboard interface
Professional using analytics dashboard
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Gain Financial Clarity

Get insights that actually help your business grow. Transform rental data into actionable intelligence with our powerful analytics tools.

Top-Performing Assets

Identify your most profitable equipment by revenue, utilization, and ROI metrics.

ROI and Utilization Tracking

Track return on investment and utilization rates for each asset in your fleet.

Cash Flow Forecasting

Forecast future cash flow with ARA-compliant metrics and predictive analytics.

Financial KPI Monitoring

Monitor Financial Utilization and other key performance indicators in real-time.

Sync with Your Accounting Tools

PREXA365 works seamlessly with your current systems for complete financial visibility.

Professional using integrated accounting software

Direct Invoice Push

Push invoices directly to your accounting software with a single click, eliminating manual data entry.

Compatible with QuickBooks, Xero, Microsoft D365 BC, and other major accounting software.

GL Mapping

Map each invoice line item to the appropriate general ledger account for accurate financial reporting.

Maintain consistent accounting practices across your entire rental operation.

Bi-Directional Sync

Keep invoice status in sync across platforms. When a payment is recorded in your accounting system, it's automatically updated in PREXA365.

Real-time synchronization eliminates confusion and improves cash flow visibility.

Secure Data Transfer

All integrations use secure REST API connections with encryption and authentication to protect your financial data.

Compliant with industry security standards for financial information.